Project Officer of Switching on the Green Economy project (SOGE)

Contract Length: Until 31 December 2023 (with the possibility of extension)
Type of contract: Full-time (40 hours/week)
Salary: 1’800’000 – 2’000’000 MNT
Base: Ulaanbaatar, Mongolia (possible arrangement of field trips to project target aimags)
Reports to: Project Manager
Starting date: as soon as possible
Application Deadline: 10 am, 22nd of August 2023

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech Republic in 1992. Along with PIN Mongolia, PIN now works in more than 30 countries globally. PIN’s global structure includes Headquarters (HQ) based in the Czech Republic, and PIN UK based in London, United Kingdom.
PIN came to Mongolia during the winter of 1993 with food and clothing donations as the Mongolian population was struggling to adapt to the new realities resulting from the collapse of the Soviet Union.  PIN returned to Mongolia during the dzud (extreme winter disaster) of 2009–2011, with the permanent office being established in 2011. Since then, PIN has delivered more than 30 projects covering all 21 Aimags (provinces), impacting thousands of people in rural and urban settings. These projects have focused on climate change and sustainable livelihoods, emergency response, gender and social inclusion, civil society empowerment and good governance, and education and skills development sectors.

About SOGE

With 2.2 million Euros in financing from the European Union’s SWITCH-Asia programme, during a period of four years, the project aims to support 1,500 agri-food and beverage MSMEs, 30 agri-food and beverage business associations (BA), and 300 retailers to adopt circular economy practices through a market-based eco-labelling system, capacity building, behaviour change, and access to green finance. By adopting these practices, the hope is that local businesses will sell and buy locally grown and produced food and beverages in Mongolia.
The SOGE project is designed and implemented by People in Need (PIN), the Mongolian Sustainable Finance Association, Development Solutions NGO, and Caritas Czech Republic INGO. In line with the government of Mongolia’s national strategy to cut greenhouse gas emissions by 22.7% by 2030, this is the first SWITCH-Asia project in the Agri-Food and Beverage Sector to be implemented in Mongolia.

Position Summary

In a collaborative partnership with team members of PIN and project partner organizations and under the supervision of the Project Manager (PM), the Projects Officer (PO) will be responsible for ensuring the effective coordination of the daily activities of the project.

Duties & Responsibilities

PO is responsible for supporting the Project Manager in the overall implementation of the project, such as the following;

  • Planning: planning and maintaining project activities and budget collaboration with the PM.

  • Reporting: drafting quarterly, donor, audit reports, and other required reports by outlining progress against objectives, timelines, and budget;

  • Documentation: ensuring that project documentation is properly generated, approved & archived in an accessible way to the project team, according to PIN’s and other respective guidelines;

  • Tracking: timely tracking deadlines of the project progress and reporting any issues or risks to PM, including submission deadlines, reports due, evaluations, study visits, risks to be mitigated, audits, and other requirements.

  • Administration: managing the project’s financial, and administrative tasks according to the PIN Policies and Guidelines by collaborating with the PIN Operations team;

  • Logistics: coordinating with PIN’s Procurement and Logistics Officer for project-related travel arrangements and procurements activities and managing project resources, including personnel, equipment, and materials;

  • Communications: facilitating communication between team members, stakeholders, and the project manager, ensuring that all parties are informed and updated on project progress, challenges, and successes. Furthermore, fact-checking of press releases and visibility materials of the project with the support of Communications and Advocacy Officer;

  • Translation: translating project documentation and interpretation from English into Mongolian and vice versa;

  • Engagement: ensuring effective engagement with implementing partners and other project stakeholders;

  • Quality control: ensuring project deliverables meet the required quality standards and adhere to project specifications;

  • And fulfils any other tasks as required.

Qualifications

  • University degree in business, environmental science, international relations and development, project development, or other relevant fields;

  • At least 2 years of working experience in relevant sectors, including project management;

  • Fully proficient computer skills and use of relevant software and other applications, e.g., word processing, spreadsheets, internet, PowerPoint, and experience in handling web-based management systems;

  • Current understanding and knowledge of the environment and social conditions in the country;

  • Excellent team player with interpersonal skills such as proven networking, team-building, organizational, facilitation, and communication skills;

  • Ability to analyze complex information and offer creative, practical solutions;

  • Excellent command of written and spoken Mongolian and intermediate-level knowledge of English.

What PIN offers:

  • Full-time contract;

  • Salary in the range of 1’800’000 – 2’000’000  MNT gross/month based on your experience and skill;

  • Health insurance coverage;

  • Stable position in an international NGO with multinational staff;

  • Capacity building and the possibility of career growth.

How to apply?

Please send your CV, cover letter (preferably in English), and at least 2 work references (can be in Mongolian) by email to hr.mongolia@peopleinneed.net by 10 am, 22nd of August 2023. Please mention as reference Project Officer_SOGE in the email header.
Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.